Part-time Project Manager: Taking on responsibility with a reduced workload

from Chelsea Alther at

The world of work has changed dramatically in recent years, and with it, traditional work models. Balancing work and family is a challenge that many parents face. In a world where careers are often associated with full-time work and long office hours, taking on project management responsibilities as a part-time employee may seem incompatible

But today I want to shed some light on this very topic: The opportunity to take on project management responsibilities, even if you choose a reduced workload.

1. Flexibility as the key to success

The modern working world does not necessarily require rigid working hours to be effective. Increasing digitalization and the availability of a wide range of communication tools allow people to work from anywhere and communicate in real time. As a project manager in an agency, this means being able to keep track of projects and respond to unforeseen events outside of normal office hours. Occasionally, it may be necessary to schedule an important business meeting on one of my "mommy days" so that I can take my child to kindergarten on a work day. 

2. Efficient time management skills

Part-time work requires excellent organization and sophisticated time management. Project managers must use their time efficiently to manage both project goals and their own working hours. This can lead to increased focus on essential tasks and minimization of unimportant distractions - an aspect that is often neglected in full-time positions. I confess that in my part-time working model, taking on internal tasks is an additional challenge. This means that the distribution and prioritization of administrative work is coordinated and supported by other people. In our relationship and work environment, this is a matter of course.

3. Delegation and teamwork

Working as a project manager often requires the ability to delegate tasks and work closely with the team. In a part-time position, this need is even more pronounced. It's not only about sharing responsibility, but also about empowering team members, keeping them informed, and maximizing their potential. This can lead to increased team dynamics and ultimately better project outcomes.

4. Clear communication as a cornerstone

Communication within the team, with clients, and privately is key to success in project management. In a part-time position, it is even more important to communicate clearly, accurately, and on time. Regular meetings, clear project plans and open dialog help to avoid misunderstandings and gain the trust of stakeholders. I informed my clients about my part-time work during our first meeting. Over time, their initial concerns turned into positive experiences.

5. Living the combination and being a role model

Working part-time not only allows me to be successful professionally, but also to be a role model for my children and my entire community. My goal is to show that it is possible to have professional responsibilities and be a caring mother at the same time. Achieving a work-life balance based on mutual flexibility is undoubtedly a major organizational challenge. It requires concessions of time, both professional and personal, that need to be coordinated. However, this balance also gives me more freedom, which I appreciate and enjoy.


Overall, it is clear that working part-time as a project manager can be successful as long as the right strategies are applied. Flexibility, efficient time management, delegation, clear communication, and personal freedom are the key factors that make it possible to take on responsibility with a reduced workload. The modern world of work offers more and more opportunities to combine different aspects of life without having to give up your professional ambitions.


Chelsea Alther

Project Manager & Partner